Junior Studio Compliance Officer – Document Controller

Description

• Lead the preparation and coordination of external audits with multiple internal departments to gather the required studio audit documents, ensuring all relevant studio audit documentation is submitted in a timely manner to the external auditors.
• Manage and maintain the company’s studio audit documentation management system (DMS), ensuring that all files are properly categorised, labelled, and stored for easy retrieval.
• Ensure that the most up-to-date versions of documents are always accessible, while archiving older versions for historical reference.
• Review documents to ensure accuracy, completeness, and compliance with established formats and standards before they are uploaded onto the DMS.
• Track the status of document submissions from various departments and follow up as necessary to ensure compliance with deadlines.
• Generate and distribute reports on document control activities, including document submission status, outstanding documents, and updates to the DMS.
• Assist in internal studio audits by obtaining and providing the necessary documentation and ensuring all requested files are readily accessible and organised.
• Additional ad-hoc tasks, as may be required from time to time by the team.

• Bachelor’s degree or equivalent in law, finance, accounting, IT business, or a related field.
• Previous experience preferred.
• Ability to liaise with multiple departments and manage document requests from different teams.
• Strong understanding of document control practices, including version control, naming conventions, and archiving procedures.
• Excellent organisational skills.
• Excellent analytical, communication, and interpersonal skills.
• Ability to work independently and collaboratively within a team.
• Attention to detail and commitment to maintaining the highest standards of integrity.

What we will give you in return:

• Private health insurance
• Gym membership
• Life and travel insurance
• Breakfast & Lunch in the office once per week
• 24 days holiday allowance

About Us: