PA & Office Manager

Human resources

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Overview: 
We are seeking a highly organised and efficient Personal Assistant & Office Manager to join our team. The ideal candidate will be an effective communicator with extensive experience in Microsoft Office applications and diary management through Outlook across multiple locations. This role involves supporting the management team with their schedules, handling travel arrangements, and ensuring the smooth operation of the office environment and line management of our office coordinator. The ability to handle multiple senior stakeholders diaries is key for this role and takes priority over the other tasks.
  
Key Responsibilities: 
  
Diary Management: 
  • Coordinate and manage diaries for members of the management team. 
  • Schedule meetings and appointments across various locations, ensuring optimal use of time. 
Travel Coordination: 
  • Arrange travel logistics for selected members of the management team. 
  • Ensure travel plans are made and communicated in a timely manner. 
Office Coordination: 
  • Directly manage the Office Coordinator to maintain an efficient and productive office environment. 
  • Ensure all office facilities are well-maintained and operational. 
  • Effective line management, develop and support the Office Coordinator to support the office management as required. 
Cross-functional Collaboration & Support: 
  • Collaborate with various departments to support the onboarding process for new team members. 
  • Ensure new employees are equipped with the necessary resources and information. 
Budget Management: 
  • Manage the office budget, including monitoring expenses and optimizing cost-efficiency. 
Event Planning: 
  • Organize and coordinate meetings, events, and functions for our employees as required by management. 
Invoice Management: 
  • Respond to invoice queries promptly. 
  • Ensure providers’ invoices are processed and paid in a timely manner. 
Ad-hoc Tasks: 
  • Perform additional tasks as needed to ensure the smooth running of management diaries and office operations across the Gibraltar offices. 
Required skills and experience: 
  • Communication: Exceptional written and verbal communication skills. 
  • Microsoft Office Proficiency: Advanced knowledge of Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.
  • Organizational Skills: Strong ability to multitask, prioritize, and manage time effectively.
  • Attention to Detail: Keen eye for detail to ensure accuracy and completeness in all tasks.
  • Problem-Solving: Ability to anticipate issues and implement solutions proactively.
  • Team Management: Experience managing a small team or providing supervision.
  • Flexibility: Willingness to adapt to changing priorities and handle various tasks as required.
Preferred Qualifications: 
  • Previous experience in a similar Office Manager or PA role.
  • Experience in managing office budgets and financial administration and provider relationships
  • Knowledge of office facilities management 
What we give you in return:  
  • We offer a highly competitive salary
  • A detailed company training on highest standards
  • A chance to work in friendly and supportive culture
  • Tremendous growth opportunities in a large fast moving international company
  • Private healthcare for employee only, but can extend to family for a small deduction from wages. Government healthcare also provided for everyone that pays social security contributions (mandatory for all employees). Private healthcare valid from first day. 
  • Free Gym Membership 
  • 23 days annual leave + Public Holidays (approx 12 days) 
 
 About us:  
ARRISE powers Pragmatic Play, a leading supplier of player-favorite content to the iGaming industry. We are a software development and services company delivering end-to-end digital solutions. Headquartered in Gibraltar with offices around the world, including Malta, Romania, India, Canada and Bulgaria, we are a global team of over 4,000 talented individuals with decades of experience across multiple industries and professions. Together, we form a cross-functional powerhouse that is driven to deliver.  
  
Our award-winning slots portfolio contains unique in-house content consisting of over 200 proven HTML5 games, available in many currencies, 31 languages and all major certified markets. Millions of players play our games every day across hundreds of operators such as Flutter, Bet365, Entain, Kindred, Bally’s, LeoVegas, Betsson and many others. We are a team of passionate individuals with the mission to succeed and create industry leading games that players love.  
  
If you are a passionate and self-driven Office Manager, we would love to hear from you. Join us at ARRISE powering Pragmatic Play and contribute to the development of cutting-edge gaming solutions that redefine the iGaming experience.  
  
To apply, please submit your resume detailing your relevant experience and interest in the position.  
  
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